2025 Small Ports Seminar – Campbell’s Resort, Chelan

Hello WPPA MEMBERS!

We hope you will join us…

Time to mark your calendar and make your reservations for the 2025 WPPA SMALL PORTS SEMINAR! The 2025 Seminar is once again scheduled to take place in beautiful Chelan at Campbell’s Resort on October 23^rd and 24^th. You don’t want to miss this year’s event!

As in years past, the seminar will officially run from 1:00 p.m. Thursday, October 23^rd to Noon on Friday, October 24^th.  We have set aside a block of rooms at Campbell’s Resort for our group, but please make your room reservations right away as that room block expires on September 22^nd and it is possible that we could sell out prior to that date.

We’re continuing our tradition of offering an optional Thursday morning intensive training designed specifically for our small ports. This year’s focus is Brownfields 101, and we’re excited to present a fantastic panel of speakers who will cover topics that matter to all of us. I highly encourage you to attend! No registration is required for this optional training, everyone is welcome, and there’s no charge to participate.

Our regular event schedule will include topics such as:

• Industrial Development Districts
• Updates & Resources from SAO
• Small Ports Tourism Promotion

AND

• Learning about your leaky underground tank

Our presenters are excited to share and interact with all of you and help you navigate various processes to achieve your goals!

We look forward to seeing you in Chelan!

Eric ffitch, Executive Director

2025 Small Ports Seminar FAQ

Where and when is this years event?

The 2025 Small Ports Seminar is at Campbell’s Resort in Lake Chelan, October 23^rd – 24^th.

How do I register for this event?

Please register by clicking on the “registration” link at the top of this page so we capture all the proper information.

Will I receive confirmation of my registration?

Yes! Confirmation of online registrations will be sent via email within 48 hours. The confirmation will be sent to both the attendee and admin email addresses shown in the registration section.  If you do not receive confirmation within 2 days, please do not hesitate to email Mandy Lill or call 360.878.6299.

There was no link to pay for my registration, how do I pay you?

WPPA will send an invoice for all registrations and sponsorships after the event has occurred. You can pay via check or call in a credit card payment.

Is registration required for the optional Thursday morning intensive session?

NO, you do not need to register for the optional intensive training session; anyone can attend that session even if you are not attending the rest of the event. Just show up.

What is the dress code?

Dress is smart casual.

Hotel Information

Please make your reservations directly through Campbell’s Resort to be a part of our room block! Call 800-553-8225 to make your reservations. Be sure to tell them our group block name to receive our special pricing: Washington Public Ports Association OR our group block number: 762841.

WPPA rates at Campbells Resort are: Traditional – Deluxe room types range from $164.00 – $194.00 plus applicable taxes. Should you wish to extend your stay, these rates are also offered 3 days prior and 3 days post our event, subject to availability.

Reservations must be made by September 22 to guarantee our group rate.  Our room block may sell out prior to this date so make your reservations now! Once our room block is “sold out”, standard rates will apply.

Campbell’s has a 7-day cancellation policy. EXCEPTION – Reservations made 6 months in advance have a 1-month cancellation policy!

You will be asked to guarantee the reservation with a credit card.  Check-in time is 4:00 p.m. and check-out time is 11:00 a.m. They do not offer late checkout.

Please only book the number of rooms you need, do not overbook. We have lots of members that need rooms at the special rate and when you overbook and then cancel closer to the meetings, we lose those rooms in our block and have members that have to pay extra or choose not to attend.

If you have a room you no longer need, please contact Mandy Lill BEFORE you cancel. We may have someone on a waiting list that could use your extra room!

Parking & Wi-Fi

There is complimentary self-parking and wireless internet.

Is there a registration deadline?

The seminar registration deadline is October 17^th, 2025

What are the registration fees?

Associate Member/Agency Personnel – $165

Non-Member – $255

Port Commissioners and Staff – Varies depending on size of port:

What does my registration fee include?

The registration fee includes everything listed on the Small Ports Seminar agenda.

Do I need to register my spouse, what can they attend, and is there a charge?

While there is no additional fee for a spouse to attend, we do ask that you register them in advance. Your guest is invited and encouraged to attend the Thursday evening reception. Any other meals we offer are for meeting attendees only. Please be sure to include your guests’ full name on the registration form when registering for this event.

I have dietary restrictions/I’m vegetarian.  How do I let you know this?

Please use the comment section on the registration form to let us know about any dietary restrictions or preferences. This helps us ensure that your meals are tailored to your needs. Note that due to hotel policies, we may not be able to accommodate last-minute requests, so it’s important to share this information in advance.

If you experience any issues with the form or have questions, feel free to contact Mandy Lill at mlill@washingtonports.org for assistance.

What if I have to cancel?

A $100 administration fee will be charged for cancellations received after October 15^th and for registrants failing to show.

I am an associate member and would like to learn about sponsorship opportunities and if you offer display tables?

We love our sponsors! You can increase your visibility to WPPA members and help keep the attendance fees low at Small Ports. Sponsors gain exposure on our website, in printed and online meeting materials, and from the podium.

All Sponsors Receive:

• Logo on the Small Ports sponsor page of the WPPA website
• Listing as a sponsor on the event handout
• Verbal recognition at the event

Sponsorship Levels & Benefits

$2,000 – Reception Food Sponsor

• Large logo on reception sponsor sign
• Link to your website on sponsor page
• 2 free registrations
• Optional table at reception (no charge)
• Limit: 3 sponsors

$1,000 – Reception Bar Sponsor

• Medium logo on reception sponsor sign
• 1 free registration
• Optional table at reception (no charge)
• Limit: 3 sponsors

 $750 – Spouse Participation Sponsor

• Logo on sponsor sign at registration desk (visible throughout the meeting)
• Choice of:
  • 1 free registration
  • OR table at reception for discounted rate of $100
• Limit: 2 sponsors

$650 – General Reception Sponsor

• Company name on large sponsorship sign in reception room
• Choice of:
  • 1 free registration
  • OR table at reception for discounted rate of $100
• Unlimited sponsors

$500 – Caffeine & Cookies Sponsor

• Logo on sponsor sign in meeting room (next to coffee/snacks)
• 1 free registration
• Limit: 4 sponsors

$250 – Table Only (Non-Sponsor Option)

• Table at Associate Member Reception (see below)
• Name listed in program as having a table
• Limited tables

Associate Member Reception Information

Thursday, October 23 | 4:00 – 6:00 PM

Come join us for a casual, friendly networking event where Associate Members and port representatives can connect, share ideas, and build relationships.

• Set Up & Display: We’ll have ten display tables available in the reception space. You’re welcome to arrive as early as 2:00 PM to pick your spot and get set up. Your display will stay up throughout the reception, giving attendees a chance to stop by, chat, and learn more about what you do.
• Make Meaningful Connections: Many of our ports are looking for guidance and new partnerships—but they might not know where to start. This is a great opportunity to introduce yourself, share your expertise, and explore how you might support their work.
• Wrap-Up: Once the reception wraps up at 6:00 PM, we’ll need to clear the room, so please plan to pack up your display at that time.
• Reserve Your Table: Tables are $250 (registration fee not included).

Space is limited to just 10 tables, email Mandy Lill to secure a display table or to inquire about sponsorships.

Thank you!