WPPA 2025 Spring Meeting FAQs
Will I receive confirmation of my registration?
Yes, confirmation of on-line registrations will be sent via email within 48 hours. If you do not receive confirmation within 2 days, please do not hesitate to contact Mandy via email or phone 360.943.0760.
What is the dress code?
Dress for the Spring Meeting is generally business casual (no ties necessary) and for the “Spring Fling” cocktail reception on Thursday, please dress comfortably but feel free to wear your Springtime cocktail attire!
Hotel Information
Sleeping room rates at the Historic Davenport Hotel are $189 for a king room and $199 for a double queen per night plus applicable taxes and fees. The hotel has a 2-day cancellation policy.
Reservations must be made by Wednesday April 16th to ensure you receive the group rate. Once all the rooms in our block have been reserved, our block is “sold out”. However, you can still rent a room at the standard rates if the hotel has rooms available. (Please note: the block may sell out any time prior to our cut-off date.). If you have any troubles with your reservations, please contact Mandy Lill.
Attendees will make their own reservations with the Historic Davenport Hotel either online by clicking here, or by calling the hotel directly at 509.455.8888. If you call in, be sure to specify you are with the Washington Public Ports Association.
All reservations must be accompanied by a first night room deposit plus taxes and the daily resort fee. The check-in time is 4:00 p.m. and check-out time is 12:00 pm. Cancellations must be received 2 days prior to arrival to avoid charges.
Parking: The Davenport is offering reduced overnight self-parking rates of $22.00 for hotel guests
Pets: The Historic Davenport Hotel is dog friendly. You must request a Pet Room when making your lodging reservation. 2 dogs only per room with a non-refundable fee of USD 50 per room per stay.
Is there a registration deadline?
For the early bird registration rate, please register online by April 18th. The rate will increase after that date, and you will have until May 9th to register online. If you forget to register all together, on-site registration is available but there will be an additional fee of $100.
What are the registration fees?
Please refer to the registration link.
What does my registration fee include?
The Spring Meeting registration fee includes everything listed on the Spring Meeting agenda. There is a separate registration fee for the Training Modules.
Do I need to register my spouse and is there a charge for them to attend?
There is no separate fee for a spouse to attend but we do ask that you register them in advance so we are sure to have the proper head count for food at our reception events. Your spouse is invited and encouraged to attend the Associate Member Reception on Wednesday and the Spring Fling cocktail reception on Thursday late afternoon. Please be sure to include their full name on the registration form when registering.
I have food allergies/I’m vegetarian. How do I let you know this?
There is a comment section on the registration form where you can note this information. ALL special food/dietary requests must be ordered in advance of the meeting. If you have troubles with the form, questions, or forget to add that information when you register, please contact Mandy via email or phone 360.943.0760 and she will be happy to help.
What if I have to cancel?
A $100 administration fee will be charged for cancellations received after May 2nd, and for registrants failing to show.
I’m an Associate Member and interested in being a sponsor at the Spring Meeting. How do I do that?
Thanks for asking! There are many opportunities for sponsorship at our events. Please note that you must be an Associate Member, and you must be in good standing to sponsor. Contact Mandy Lill to find out what sponsorships are still available.
Do you offer vendor tables at this event?
Yes! If you are currently an Associate Member in good standing, you can rent a table at our Associate Member Reception on Wednesday, May 14, 2025 – 4:00 to 6:00 p.m. As an Associate Member, you are vital to Washington Ports, and your participation is strongly encouraged! This is an excellent venue for establishing and strengthening important relationships within our port community.
This is a popular event that we host at the Spring and Annual meetings. We want to give the opportunity to casually mingle with port commissioners, port staff, and other associate members at the start of the conference. The reception is held Wednesday evening, immediately following our general session. There will be a hosted bar with beer, wine, and light hors d’oeuvres. This is not meant to be dinner so you may want to consider making reservations ahead of time for after the reception.
As an associate member, you can reserve a booth to show our attendees what your business has to offer. This is the perfect opportunity to showcase your business! There are a limited number of tables (20 maximum), and you must reserve it in advance of the meeting so be sure to contact Mandy Lill at WPPA right away to reserve! Please don’t hesitate to reach out if you have any questions or need more information. You can also reach Mandy via phone at 360.943.0760.
Associate Member Reception details:
When: Wednesday, May 14th, 2025, 4:00 to 6:00 p.m. (you can access the reception space at 3:00 pm to set up your table)
Where: Historic Davenport Hotel, Spokane – ROOM NAME TBD
Set-Up: We will provide a 6’ skirted table – 20 tables max. You choose the table you want the day of the event and they are first-come, first-serve.
Cost: $250 per table, this does not include any registration fees for yourself OR the people staffing your booth. You all must register as an attendee (there is a Wednesday only option). You do have the option of adding up to two extra staff attendees for $100 each, at the reception only, to help run the table. Limit 2 people and you must have at least 1 other full registration.
Contact Info: Email Mandy Lill or call 360.943.0760.
NO walk-ins will be accommodated, you must reserve in advance.
